Financial Aid Satisfactory Academic Progress (SAP) Policy
If you receive receive financial aid as a student at HNU, you must make progress toward completion of your degree or program in order to continue to receive financial aid. The general policy is that Traditional Full-Time Undergraduates must complete at least 12 units per semester with a minimum 2.00 GPA to continue to receive financial aid, and when students fall below this standard (failure to complete the required units and/or maintain the minimum cumulative GPA for one semester), they will be placed on "warning" or probation. When students continue to failure to meet the minimum requirements in the warning/probationary semester, they will be disqualified from receiving financial aid.
All students must:
- be enrolled in a program leading to a degree, or an eligible certificate program.
- maintain the minimum GPA required for your academic program.
- complete the minimum required units as required by your academic program.
- maintain both Satisfactory Academic Progress (SAP) Measurements – Quantitative and Qualitative (see below)
- Maximum Timeframe: Earn & be able to earn your degree or eligible certificate within 150% of the program’s required units. Most undergraduate programs require 120 units, so a student must be able to earn her degree within 180 units attempted.
- Unit Completion:
- As a Traditional Full Time Undergraduate, a student must enroll in and successfully complete at least 12 units each semester during the Fall/Spring academic year. Traditional Full Time Undergraduate students enrolling part time during summer must meet the unit completion terms for ABD students below.
- As an ABD, credential, or eligible certificate student, a student must enroll in at least 6 units each semester, and must successfully complete at least 67% of units attempted.
- Maximum Timeframe: Earn & be able to earn within the time limitations set by your Graduate program, or within 150% of the units required for the degree, whichever is shorter.
- Unit Completion: Enroll in at least 4.5 units each semester, and must successfully complete at least 67% of the units attempted.
- Undergraduate (including credential and eligible certificate): Must maintain a cumulative GPA of 2.0 or better
- Graduate: Must maintain a cumulative GPA of 3.0 or better
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- SAP is reviewed on a regular basis. Both Quantitative and Qualitative measurements are checked at the end of each semester for students in all programs.
- If requirements are not met, the student is placed on Warning
- If requirements are not met in a subsequent term, the student is Disqualified
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- Disqualified students may appeal a disqualification once and must submit an appeal by the deadline noted in the disqualification letter. That appeal must include:
- An explanation of why the student failed to make SAP
- What has changed that will allow the student to make SAP at next evaluation
- Include supporting documentation whenever possible - this is usually necessary and should be included with the initial appeal
- Appeals are reviewed by the Financial Aid SAP Appeals Committee. Once a decision has been made, the Financial Aid SAP Appeals Committee will mail a response to the student.
- If an appeal is approved, the student is placed on Probation for a specified period of time, usually one semester. The student must make SAP or be meeting specified terms of the Probation at the next evaluation cycle, otherwise the student will be Disqualified.
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Additional Policy Information
SAP is always reviewed after grades are due to the Registar. Special grades and courses are treated as follows:
- Incomplete, In Progress, or Deferred grades, or any course with no grade or zero credits awarded, are counted as units attempted but not completed at the time that SAP is reviewed. If those grades are updated before the next review cycle, you may contact the Office of Student Financial Assistance to request that your SAP status have a second review.
- Withdrawals and FN grades are counted as units attempted but not completed.
- Transfer credits for courses taken while enrolled at HNU count as both attempted and completed for that term.
- Retake units (eg. when a student retakes a course previously failed) count towards financial aid eligibility, and will count as units attempted during the SAP review.