REQUESTS FOR MEAL PLAN ACCOMMODATIONS

AND WAIVERS

Approved: Fall 2006

Request for Meal Plan Exemption Form

Policy - Holy Names University requires students living in the residence halls to maintain a food services contract. Campus Dining Services provides various meal plans for students during the Fall and Spring academic terms. With appropriate documentation, students with medical conditions may be released temporarily or permanently from the food services contract. Students may also be released pending extenuating circumstances that cannot be addressed by Campus Dining Services.

Procedures to Request Meal Plan Accommodations and Exemptions for Medical Reasons - Students who request accommodations or exemptions for medical reasons may do so at any time during a semester. If the request is granted, a new contract will be issued effective on the Thursday following the day the request is granted. To make a request for an accommodation or exemption, please:

1. Obtain the Holy Names University Meal Plan Contract Change/Exemption Request form (available in Student Affairs and Residence Life).
2. Consult with a licensed health care professional and obtain documentation that indicates the condition and reasons for the accommodation or exemption. The professional should also provide any recommended dietary adjustments to address your condition. Provide the completed form and medical documentation to the Associate Dean of Student Affairs. We advise you to make an appointment with the staff member to review your request.  Upon review, the Vice President for Student Affairs, or designate, will inform you whether your request was:
   1. Approved
   2. Approved provisionally (e.g., granted for one semester or other limited period)
   3. Denied
   4. Remanded until further information is provided

Procedures to Request Meal Plan Accommodations and Exemptions for Non-medical Reasons - Students requesting accommodations or exemptions for non-medical reasons must do so no later than 14 days after the beginning of each semester. If the request is granted, a new contract will be issued and it will take effect on billing cycle following the day the request is approved. Every attempt will be made to review and act on the request within two business days after it is received. To make a request, please:

1. Obtain the Holy Names University Meal Plan Contract Change/Exemption Request form (available in Student Affairs and Residence Life).  The Vice President for Student Affairs, or designate, will consider all requests and notify you whether your request was:

   1. Approved
   2. Approved provisionally (e.g., granted for one semester or other limited period)
   3. Denied
   4. Remanded until further information is provided

Appeal Process - If you want to appeal a decision concerning your request for meal plan accommodations, you may do so by addressing the appeal to the Campus Life Operations Team, which at a minimum, consists of: the Vice President for Business and Finance, the Director of Campus Services, the Director of Residence Life, and the Director of Student Accounts. Appeals must be submitted in writing to the Vice President for Student Affairs, who

will notify you of the committee’s decision.