Commencement Guide for 2012
Dear Student:
Congratulations! You are almost there. Please review the following information carefully to make certain you are ready to graduate this coming spring. Do not hesitate to ask questions, but also know that attending the meetings and meeting the deadlines is your responsibility.
The information you need to know, and the things you need to do, are listed below:
Academic Attire
Academic attire consists of black gown (size determined by height and weight), mortar board cap (one size fits all), tassel and degree-specific hood. Learn more...
To participate in the HNU Commencement Ceremony, you must wear the appropriate academic attire. To order academic attire, you must attend one of the commencement meetings and submit your order no later than March 28, 2012.
All questions should be submitted to Andrea Melrose, Assistant Director of Student Life (unfortunately, there is a charge if you miss the deadline because we have to special order the regalia).
Your academic attire will be available for you to pick up:
- April 30 – May 8 , 2012 in the University Book Store during normal business hours.
- At the commencement rehearsal on May 9, 2012.
The store is willing to work with you to set up special arrangements if you need to pick up after May 9th or need to have a friend or colleague pick up on your behalf. Please contact the store for any such arrangements (510-436-1576).
Academic attire is yours to keep - you do not have to return your cap, gown, tassel or hood after the Commencement Ceremony.
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Requirements and Deadlines to Participate in the Ceremony
While encouraged, participation in the ceremonies is not required.
- File a Candidate for Program Completion Form with the Student Resource Center (Click "services and forms" and select the appropriate candidate for degree form) and receive confirmation of eligibility from the Registrar’s
Office.
- December Candidate Forms due June 30
- May or August Candidate Forms due December 15
- A late fee of $100.00
will apply after the deadlines
- Attend a commencement meeting.
- Complete/submit the materials for academic attire no later than March 28, 2012. The materials will be provided during the commencement meetings.
- Pay the commencement fee (this is required whether or not you participate in the ceremonies) to Student Accounts.
- Make sure that your financial account is paid in full or that
arrangements have been made regarding your balance by April 1, 2012, with Student Accounts.
- Return all library books.
- Complete the card for Bob Knight Photos (whether or not you plan to order pictures) which will be provided to you during a commencement meeting. Please know that a designated spot will be provided for picture taking during the ceremonies - blocking the aisles will not be permitted.
- Attend rehearsal.
- Check in 40 minutes before Commencement Ceremony and 1/2 hour before the Hooding Ceremonies.
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Announcements
Announcements are personalized for each graduate with your name and degree. You are responsible for ordering your own announcements online with Herff Jones (Click here).
We will have a limited number of generic announcements available at $1.50 each if you need only 1 or 2 announcements. Please contact Sr. Carol Sellman (510-436-1265).
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Questions and Contacts
- For academic-related questions (e.g.,
credits, honors, transcripts), contact Jeanette Calixto, University Registrar (Hester 17A;
(510) 436-1134).
- For questions about your financial account, contact Liz Aswegan, Director of
Student Accounts (Hester 16;
(510) 436-1425).
-
For questions regarding the ceremonies (e.g., cap and gown, announcements, times, etc.), contact Andrea Melrose, Assistant Director of Student Life; (510) 436-1290).
- Other important numbers
- Academic Affairs, (510) 436-1040
- Bookstore, (510) 436-1576
- Campus Safety Office, (510) 436-1601
- Campus Services, (510) 436-1508
- Library, (510) 436-1332
- Mission Effectiveness, (510) 436-1265
- Registrar, (510) 436-1134
- Student Accounts, (510) 436-1425
- Student Activities, (510) 436-1290
- Student Affairs, (510) 436-1113
- Student Resource Center, (510) 436-1133
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Commencement Meetings
Required for all who plan to participate in the May ceremonies and/or plan to graduate in May or August. Please note the dates below—it is important for you to attend one of these meetings. A few meetings are designated for special groups; all meetings are open to anyone. If you cannot attend the meeting designed for your group, please plan to attend one of the other meetings. All graduation materials will be handed out at the meeting.
-
December Graduates:
- Tuesday, November 8, 2011 @ 6:00 PM (Woodward Faculty Lounge)
- Friday, November 22, 2011 @ 12:30 PM (Montclair Room)
- May 2012/August 2012 Graduates:
- Tuesday, January 31, 2012 @ 6:00 PM (Videoconference Studio for BSN students/others who wish to attend)
- Wednesday, February 1, 2012 @ 6:00 PM (Woodward Faculty Lounge)
- Thursday, February 2, 2012 @ 12:30 PM (Montclair Room)
- Friday, February 10, 2012 @ Noon (Woodward Faculty Lounge for MSN Students/others who wish to attend)
- Saturday, February 11, 2012 @ 12:30 PM (Brennan 75)
- Wednesday, February 15, 2012 @ 6:00 PM (Woodward Faculty Lounge)
- Friday, February 17, 2012 @ 6:00 PM (Montclair Room for Sophia students/others who wish to attend)
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Rings
The Josten’s representative will be on campus for you to order your ring.
You can meet with a representative on campus on November 8th from 1:30pm-5:30pm and November 11th from 1:30pm-5:30pm. Please check this web site for dates and times during the spring semester.
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Pictures
Grad Trak (formerly Bob Knight Photos) – A professional photographer will be on campus on
Saturday, March 24, 2012
between 10 a.m. and 3:00 p.m. to take formal pictures of students who are graduating.
- Additional pictures will be taken at the graduation ceremony. Information about these services will be provided at the Commencement meetings in November and February.
- Individual graduation pictures - Saturday, March 24, 2012, 10 a.m. - 3:00 p.m. (Montclair Room). To schedule an appointment for a formal picture on TBD, please contact Sr. Carol Sellman by Wednesday, March 21, 2012..
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