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Policy on the Posting of Publicity & Announcements on Campus

Updated Summer 2008

This policy (click here to download a copy) applies to non-virtual areas of the HNU campus, including sidewalks, Bulletin/chalk boards are to be used for posting approved publicity and announcements. The following policies govern the posting of printed material on campus by students and/or individuals not associated with HNU:

All written materials are to be posted on bulletin boards, kiosks, and sidewalks (chalk messages only) must be approved by one of the following offices: Student Affairs, Residence Life, Campus Services, Athletics, and/or Public Relations. However, the following exceptions apply:

Materials to be posted in the library must be approved by the library.
Materials to be posted on bulletin boards of a particular office or academic department must be approved by the appropriate office manager or department chair.
Approval must be obtained through the Campus Life for postings in the residence halls (Front Desk in the Residence Halls).

Authorization:

Authorization involves a review of the content of the item to be posted as well as instructions on where the item may be posted and the length of time that the item may be posted.
Authorization involves a stamp of approval that includes the date when the item will be posted and the date when the item will be removed (3 days after the date specified on the event posting) by the sponsoring group or individual.
Whenever possible, original materials should be brought for approval before making multiple copies.

Other Considerations:

Items may not include offensive language, offensive art work, references to alcohol, and/or references to illegal substances.
Groups/Individuals are responsible for removing their flyer’s/posting by the date specified by staff in the Office of Residence Life.
Possible sanctions for groups or organizations found in violation of this policy include the suspension of posting privileges.
No items may be posted on exterior building surfaces, including doors. Banners and bunting may be hung by Physical Plant staff with the approval of the Director of Public Relations.
Posting on doors is permitted only for special or emergency all-campus announcements (e.g. University closures, holiday office hours).
Posting is permitted on interior surfaces of window panels next to doors. Items may not be posted on painted surfaces.
Posting on trees or other plants is not permitted.
Nails and glue must not be used to post items on any surface. Clear tape must be used on windows. Tacks may be used on bulletin boards. Masking tape must be used on wood.
No credit card solicitations and/or postings are permitted.
No tobacco advertising/postings are permitted.
No alcohol advertising/postings are permitted.

Any materials posted in non-approved areas other areas are subject to removal.

Questions concerning this policy should be directed to the Vice President for Student Affairs.

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