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Policy and Information about Drugs and Alcohol

Updated: Spring 2012

Policy on Alcohol and Other Drugs

It is the policy of Holy Names University to promote a campus environment that is free of drug and alcohol abuse. Holy Names University prohibits the unlawful manufacture, distribution, possession, dispensations' and/or use of alcohol, illicit drugs, controlled substances, and/or illegal drugs on property it owns or controls.

Federal and State laws prohibit the possession, sale and consumption of alcohol by anyone under 21 years old. Persons under 21 years of age are minors and therefore may not purchase, possess, or consume alcoholic beverages. Under strict supervision, alcohol may be served at approved events. Any individual or recognized student organization sponsoring an event associated with Holy Names University where students may be involved and alcohol will be provided must obtain approval from the Vice President for Student Affairs before the event.

Federal and State laws prohibit the sale and use of drugs not prescribed by a physician or available for regular retail sale. Any student known to be possessing, using or distributing such drugs is subject to serious University disciplinary action (suspension or dismissal) and arrests under the state and federal laws. Medications used at the University must be taken and/or disposed of properly and according to safe and acceptable medical practices. The University will facilitate counseling and referral to treatment as appropriate.

The University expects all members of the campus community to conduct themselves in an appropriate manner and encourages the adoption of a mature attitude towards the use of alcohol. Students who are 21 and over are responsible for setting a positive example for those under the age of 21, by discouraging alcohol-related behaviors that are abusive to themselves or others. It is the conviction of the University that drunkenness and public intoxication are unacceptable and that those who violate that standard will be subject to disciplinary sanctions. Accordingly, each person must assume full personal responsibility and face disciplinary action for any of their actions or the actions of their guests that violate any University policy. Intoxication and/or alcohol abuse is not permissible as an excuse for unlawful behavior or misconduct.

It is the University’s policy to reserve the right to notify the Oakland Police Department whenever drugs or drug-paraphernalia are found on campus. Therefore, in addition to University-related disciplinary action, students violating drug policies risk arrest and prosecution for violations of drug-related laws by city, state, or federal offices.

Violations of this policy will be processed through the Student Code.

Review Process

The Vice President for Student Affairs is that person designated by the University to be responsible for the administration of University policies concerning drugs and alcohol. Working closely with representatives from various departments, the Vice President will conduct a review of Holy Names University’s policies on alcohol and other drugs every two years (Spring 2013, 2015, and 2017) to ensure that the University is in compliance with federal and state laws and that policies effectively address conditions regarding students, University organizations, student activity policies, and University employment issues.

Alcohol use on Campus

Alcohol may be served, possessed and/or consumed by those individuals of legal age (21 years-old) on campus at University-approved events. For alcohol to be present at university-approved events where students are present, the appropriate procedures outlined in the section on Policies and Procedures for Serving Alcohol at University Sponsored Events in this document must be followed. Addition guidance follows concerning the presence of alcohol in the residence halls and at athletic events.

Alcohol use in the Residence Halls

Alcohol may be consumed or possessed by those students of legal age (21 years-old) only inside private living units with the door closed and not with underage persons (other than a roommate) present. The University has the authority to enter and search any room or area of the campus where there is reason to believe that established standards of conduct or health and safety regulations are being violated or when there is reason to believe that illegal drugs/substances may be stored, used, sold or otherwise distributed. Furthermore:

  1. Kegs, party balls, or other such containers not designed for individual consumption are strictly prohibited.
  2. Delivery of alcohol by retail or wholesale distributors to a Residence Life facility is prohibited.
  3. All alcoholic beverages transported on campus and within the living areas must be sealed carried in a concealed fashion (in covered, nontransparent packages).
  4. Beer bongs or other funneling devices are not permitted in the residence halls.
  5. Public intoxication will not be tolerated.

Alcohol use at Athletic Events

Alcoholic beverages may not be sold, distributed or consumed during intercollegiate athletics, intramural sports and club sport events sponsored on campus or in leased facilities used by the University for hosting athletic events. Violators may lose the privilege of participating in or attending athletics events and may be subject to disciplinary action. Athletes traveling for the purpose of competition are expected to abide by all University, state and local regulations.

Illicit Drug Prohibitions

  • Individuals involved in the sale or transfers of illegal drugs are subject to suspension from the University or dismissal from the University.
  • In cases of use or possession of illicit drugs, University action may result in suspension from the University or dismissal from the University. If there are significant extenuating circumstances and/or an agreement with the student to participate in drug screening and a drug counseling and rehabilitation program, the student may be allowed to continue enrollment.
  • The University reserves the right to evict a resident student involved in the use or possession of a controlled substance, or drug related paraphernalia, from student housing at anytime during the academic year.
  • All administrative or judicial action is subject to appeal in accordance with the procedures outlined in the Student Conduct Code.
  • The university’s disposition of individual cases does not preclude criminal prosecution in accordance with federal and/or state law. The University reserves the right to refer cases to federal, state and/or local authorities.
  • The possession of medical marijuana on the premise of Holy Names University is strictly prohibited.

Disciplinary Actions Related to Violations of this Policy

Violation of the Alcohol Policy will result in the initiation of disciplinary action in accordance with the Student Conduct Code. Charges of violating the Alcohol Policy, along with other charges, will be initiated against students who violate other University rules and regulations while under the influence of alcohol. Sanctions will vary depending on the nature of the offense.

  • Possible sanctions may also include, but are not limited to: attending and/or sponsoring education alcohol programs, writing research papers, restitution, community work projects, fines, suspension from Residence Halls, limiting access to living areas, suspension or expulsion.  When warranted, students will be referred for treatment that is more intensive.
  • All moneys collected as a result of fines will be placed into a fund for leadership programs.
  • The University’s disposition of individual cases does not preclude criminal prosecution in accordance with federal and/or state law.
  • All administrative or judicial action is subject to appeal in accordance with the procedures outlined in the Student Conduct Code.

Policies and Procedures for Serving Alcohol at University Sponsored Events

Prior written approval from the Vice President for Student Affairs is required for events sponsored by the university that will involve students. Items that will be considered in granting approval include:

  • If a student wishes to host a party and wants to serve alcohol, s/he must be 21 or older and first attend an alcohol education program.
  • Approval will not be granted for events during Orientation Week, exam weeks, or during times when children are invited to campus.
  • Authorization must be obtained at least 24 hours prior to the event.
  • The event host(es) must be at least 21 years of age. To obtain a approval for serving alcohol, the host(es) must agree not to consume alcohol prior to or during the event he/she is hosting. The host(es) is responsible for the compliance with the alcohol policy and will be held accountable for any violation of the policy.
  • The host/ess must agree not to consume alcohol at least eight hours before or during the event. S/he also agrees to be responsible for making sure that guests comply with all campus regulations and the alcohol policy. Violations may result in the immediate closing of the party.
  • An effective means for checking identification must be implemented and students who are less than 21 years old as well as intoxicated persons may not be served.
  • A bartender may be required.
  • Alcohol may not be sold at University-sponsored events.
  • Types of Alcohol Allowed - The only alcohol allowed is beer, wine, and wine coolers. These may not be served for a time period of more than four hours.
  • Food and Other Beverages - Nonalcoholic beverages must be featured as prominently as alcohol and available in sufficient quantity to serve the anticipated number of persons under the age of 21 and half of the anticipated persons over the age of 21. All beverages must be served in clear plastic cups. Food must be available in sufficient quantity to last the duration of the event and served free to guests. The serving of alcohol must end one hour prior to the end of the event or when the food runs out, whichever comes first.
  • Be advised that leaders of campus organizations and departments sponsoring campus events at which alcohol is served could be held liable for any damages and injuries caused by intoxicated guests during or following the event.
  • For student organizations, the club advisor must be present at club-sponsored events where alcohol is served.
  • Attendance at Campus Events with Alcohol - Campus events at which alcohol is served are open only to Holy Names University students, faculty, staff, alumni, ELSC students and their invited guests. Each member of the Holy Names University community is responsible for the behavior of his/her guest. Holy Names University students must present a valid Holy Names University ID for admittance to campus events. Valid proof of legal age must be presented to purchase alcohol.
  • Intoxicated participants and Driving - Anyone driving on campus that is suspected of being under the influence of alcohol or drugs may be stopped and detained by the Holy Names University Security Officers. If a student is determined to be unable to safely drive a vehicle, a security officer will park the student's vehicle and retain the keys until the student is sober. The incident will be reported to the Vice President for Student Affairs and appropriate action will occur.
  • Intoxicated commuter students or guests (non-students) on campus, under age 21 or otherwise, will be asked to leave campus. If they arrived in their own transportation, their keys will be confiscated by a security officer and they will need to find other transportation. They may return the following day for vehicles and keys.

A Commitment to Help: Counseling Services at Holy Names University 

A problem exists when one's use of alcohol causes physical or emotional harm, impairs one's judgment, infringes upon the rights of others, or interferes with one's work, relationships, or daily life. Holy Names University regards an alcohol problem as it does other behavioral/medical ones and does not attach a moral or social stigma to such personal difficulties. Alcohol and other chemical dependency problems can be treated successfully if they are identified as early as possible and if appropriate treatment programs are promptly instituted. Holy Names University is committed to providing resources for prevention programs and referral for treatment as needed. Specifically, workshops, counseling sessions, and referrals are available.


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