To our campus community,
Please check this page regularly for updates regarding how Holy Names University is addressing the challenges presented by COVID-19. If you are able to support students impacted by the pandemic, we invite you to donate to the HNU Emergency Response Fund.
Be well and take care.
Dear HNU students, faculty, and staff,
I know how much our community looks forward to being together again as the COVID-19 pandemic has turned our world upside down. I also know that we have the ability and the drive as a small, exceptionally dedicated campus to provide a Holy Names University experience under the ever-changing circumstances we find ourselves in.
As the current shelter-in-place order nears its end date and we await further guidance from our county health officials, I’d like to share some of the steps we are taking to provide the safest campus environment possible for you when we receive the go-ahead to reopen our doors.
HNU’s COVID Response Team
Our COVID Response Team is responsible for the daily tracking of best practices related to institutional safety, as well as the planning and implementation of any campus adjustments related to the pandemic. Decisions are directly informed by guidelines issued by county, state, federal, CDC, NCAA, regional accreditation, and American College Health Association officials. The team includes representatives from Academic Affairs, Athletics, Facilities, Finance and Administration, Marketing and Communications, the President’s Office, and Student Affairs.
Our plan for a phased re-entry
In order to minimize risk and best prepare for fall semester, we are building a three-phase campus re-entry plan. Re-entry will begin once Alameda county lifts the current shelter-in-place order and sets standards for office environments to reopen.
- The re-entry plan will extend through the summer term.
- HNU will manage campus density so that we can adhere to social distancing recommendations.
- Vice presidents and supervisors will provide more information regarding plans for their respective areas.
- The gates of the HNU campus will remain closed throughout the summer with access restricted to authorized members of the HNU community and visitors provided clearance.
How we are preparing our facilities
The Facilities team is planning to clean and sanitize all in-use campus spaces with more frequency.
Classrooms and shared office spaces are being reconfigured to support social distancing, spacing out desks when possible and installing plexiglass barriers in those high-traffic areas where more in-person interaction is necessary.
- Common spaces are being reconfigured to ensure social distancing, with revised capacity limits for all gatherings in accordance with CDC and county guidelines.
- Campus housing is being reconfigured to address density and to best support social distancing. We are also exploring additional housing options nearby.
- Some campus spaces, including the Valley Center for Performing Arts (VCPA), are being repurposed to accommodate more classrooms and campus life with social distancing.
Outdoor spaces are being explored as locations where small gatherings can safely take place.
How we will ensure good hygiene on campus
- Trainings regarding COVID-19 safety practices are in development for the campus community.
- A guide outlining revised practices and policies to mitigate the spread of COVID-19 on campus is in development and will be distributed to all faculty, staff, and students.
- Signage will be posted at all entrances to campus buildings outlining these mitigation policies.
Masks will always be required in shared and public spaces.
- Hand sanitizer will be provided in all high-touch areas of campus and in all bathrooms.
How we are preparing our learning environments
- HNU is planning to ensure students have hybrid (a mix of online and in-person classes) and online options for the fall.
- We are in the process of surveying faculty, staff, and students to solicit feedback regarding our transition to remote learning during the spring semester in order to better understand what institutional support is needed going forward.
- Student services including Hawk Days will take place online over the summer, but student services will resume in-person and follow social distance guidelines in the fall.
I hope this is helpful and promise you more updates as they become available in the coming weeks. Our staff is both eager to provide the HNU experience in service to our mission and capable of extraordinary work to make this happen. Please join me in thanking them. We all know that this hard work is well worth it.
Have a safe and restful weekend, everyone.
President, Holy Names University
Holy Names University received $895,000 under the federal CARES Act. Half of this relief ($447,000) is for direct grants to students for expenses related to the disruption of campus operations due to COVID-19, and half is for related institutional expenses (e.g. technology expenses and room and board refunds). Below is HNU’s student grant distribution reporting:
- An acknowledgment that the institution signed and returned to the Department the Certification and Agreement and the assurance that the institution has used, or intends to use, no less than 50 percent of the funds received under Section 18004(a)(1) of the CARES Act to provide Emergency Financial Aid Grants to students. Holy Names University (HNU) signed the Department’s Certification and Agreement. In keeping with Section 18004(a)(1) of the CARES Act, no less than 50 percent of the funds received will be used for Emergency Financial Aid Grants to students.
- The total amount of funds that the institution will receive or has received from the Department pursuant to the institution’s Certification and Agreement for Emergency Financial Aid Grants to Student. $447,724
- The total amount of Emergency Financial Aid Grants distributed to students under Section 18004(a)(1) of the CARES Act as of the date of submission (i.e., as of the 30-day report and every 45 days thereafter). $407,000 as of May 13, 2020. Students will have the opportunity to apply for funds from the remaining $40,724.
- The estimated total number of students at the institution eligible to participate in programs under Section 484 in Title IV of the Higher Education Act of 1965 and thus eligible to receive Emergency Financial Aid Grants to students under Section 18004(a)(1) of the CARES Act. We estimate that just over 800 students meet this criteria.
- The total number of students who have received an Emergency Financial Aid Grant to students under Section 18004(a)(1) of the CARES Act. 814 eligible students received grants of $500 each. Remaining funds will be dispersed according to need.
- The method(s) used by the institution to determine which students receive Emergency Financial Aid Grants and how much they would receive under Section 18004(a)(1) of the CARES Act. Each student who is eligible to participate in programs under Section 484 in Title IV of the Higher Education Act of 1965 automatically received a $500 emergency grant. $40,000 remained and eligible students with additional need can apply for funding.
- Any instructions, directions, or guidance provided by the institution to students concerning the Emergency Financial Aid Grants. On May 4, 2020, students were notified via email of the Emergency Financial Aid Grants. They were told to update student account information. All enrolled students eligible for CARES funding would receive $500. No further action was needed. Students with more than $500 of expenses related to the disruption of campus operations were told they could apply for additional funding.
Dear members of the HNU community,
My message to you today comes during a week of important milestones for many of you as you complete your degrees or prepare to begin new ones. Adapting to our new reality has been deeply challenging but our collective commitment to the mission of Holy Names is stronger and more important than ever. As our spring semester comes to an end and our summer semester begins in a new, distance-learning format, I’m writing to update you on the steps that Holy Names University is taking to prepare for fall and to provide the most “Holy Names” experience possible for our community.
Our COVID-19 response team has been hard at work with contingency planning and with preparing our campus for a safe reopening. This will allow us to act quickly and effectively once we are given clearance to do so by our county or state health officials. The ever-changing context of this pandemic requires us to be nimble, responsive, and prepared for a variety of scenarios. Here are updates on key areas of life at HNU:
HNU is planning for in-person instruction with social distancing precautions in place, while preparing all courses for online delivery should this be necessary. This preparation includes providing additional faculty training to address survey feedback from students and faculty members regarding HNU distance learning during shelter-in-place orders.
When it is safe to do so, HNU will respond to easing of stay-at-home restrictions with a careful reopening of our facilities and a phased reentry plan for community members. Our facilities will be disinfected regularly and reconfigured to accommodate for social distancing. Note that all dining facilities will be closed during the summer.
As with Academics, HNU is planning for both in-person and remote staffing. This will help us reduce the number of people on campus if we need to, and to move quickly to a remote work environment should another outbreak occur. Individual instructions for returning to campus will come from area Vice Presidents and reasonable accommodations may be made for those unable to return to campus.
We are committed to providing a rich and meaningful student experience while prioritizing the well-being and safety of our campus community. If it is deemed safe to open residence halls to the larger resident community in the fall, HNU will do so with clear contingency plans in place. HNU Athletics will follow NCAA guidelines for reopening. Campus programs and events will be held in accordance with any social distancing mandates issued by county or state health officials. Our critical student support services will be available on-campus and off, and we will be creative (and flexible) as we find ways to build and sustain the very special community that is Holy Names University.
In the months ahead, I will continue to provide you all with updates from HNU. I am proud of how our community has worked together to stay safe and to stay connected as we face this pandemic together.
Thank you and take good care.
President, Holy Names University
In response to standardized testing disruptions due to the COVID-19 pandemic, Holy Names University will not require SAT or ACT test scores for fall 2021 first-year applicants. This temporary policy change applies to current high school juniors.
While we will review test results if submitted, they are no longer a requirement. If students wish to report the results of previous testing, such as PSAT or PreACT scores or any previously administered SAT, ACT, AP, or IB exams, they are welcome to. Sharing exam results will be completely optional and students who did not take a test or choose not to share results will not be penalized.
Dear HNU students,
I’m writing to update you on financial relief that may be available to you through Holy Names University. HNU received $895,000 under the federal CARES Act. Half of this relief ($447,000) is for direct grants to students for expenses related to the disruption of campus operations due to COVID-19, and half is for related institutional expenses (e.g. technology expenses and room and board refunds).
All eligible HNU students who were enrolled at the time of the transition to remote instruction and the disruption of campus operations (March 16, 2020) will receive $500.
- Federal guidelines state that student recipients must be eligible to file a FAFSA.
- Due to these federal guidelines, international students and undocumented students are not eligible for CARES Act funding.
The money will be distributed through the system that our Student Accounts office uses to distribute refunds: by direct deposit or by check.
• If you fit the eligibility criteria, log in to the online Student Account Center and review your refund preference by May 4. We strongly recommend direct deposit—it’s fast and secure. If you prefer a paper check, please review your mailing address in the online Student Account Center, as checks will be mailed to the address currently on record there.
• You will be notified when the payment has been initiated.
Students ineligible for the CARES Act relief and students with more than $500 of expenses related to the disruption of campus operations are encouraged to apply for additional emergency grant funding.
- HNU alumni and friends have donated over $30,000 for emergency grants.
- Some additional federal funds are available.
How to access relief funds:
- All students eligible for CARES Act funding will receive $500. No action is needed.
- Students ineligible for CARES Act funding and students with more than $500 of expenses related to the disruption of campus operations may apply for additional emergency grant funding.
- Check your HNU email later this week for application instructions
Taxation of relief funds:
- The federal government has not yet notified recipients whether these funds will be taxable.
We hope that this is helpful, and we have you all on our minds right now during this ever-changing and difficult time we are living in. If you have any questions about these resources, just let me know.
With best wishes for continued health and safety for you and your loved ones.
Vice President for Student Affairs
Dear HNU campus community,
Earlier this week, Governor Newsom announced an extension of California’s shelter-in-place orders through the end of May. Information regarding slight easing of restrictions under this order extension was published today, but this easing does not affect the status of our campus closure.
Of course, HNU will continue to follow any state or county mandates in response to the COVID-19 pandemic.
As always, I wish you all well as we shelter-in-place and continue to flatten the curve together.
I write with an important update about grading options for Spring Semester 2020. HNU administration, faculty, and staff want to support your efforts to complete your classes during this unprecedented time. We have decided to offer classes with the option of being graded Credit/No Credit and have eased our incomplete grading policy:
- Students can discuss Credit/No Credit and Incomplete grading options with their instructor(s).
- Students can submit for Credit/No Credit and Incomplete grades up to the new deadline of April 28. Look out for two emails with the process for getting the form(s) submitted.
- Credit/No Credit grades do not impact your GPA (either positively or negatively).
- Credit/No Credit grades could result in issues related to certification, eligibility, or graduate and professional school applications. Please speak with your respective instructor/advisor to learn more about these potential impacts.
- Incomplete grades must be resolved within a year.
- For more information please review the Credit/No Credit and Incomplete grade emails, which will be sent to your HNU email account from email@example.com.
Our Advising and Academic Support Team and the Registrar’s Office will contact students who have not resolved Incomplete grades before the beginning of the Fall semester in order to support their efforts to complete all outstanding work. Faculty will also be contacted. This is truly an institutional effort.
Dear HNU Community,
I know that there is a lot on your minds right now as our reality during the COVID-19 pandemic has been in a constant state of flux. I am writing today to update you on HNU’s well-being during this public health emergency. You’ll find frequently asked questions below. If you have any questions that weren’t addressed here, I encourage you to speak with your dean or your area Vice President.
Take good care,
Holy Names University
How has COVID-19 affected HNU’s financial situation?
- We don’t yet know the full impact of COVID-19 but are preparing for different scenarios in which there is a loss in revenue. HNU leadership is closely monitoring our financial situation, pursuing opportunities for support, and working on hypothetical modeling to project how COVID-19 may impact the institution.
- At this time, there are no plans to lay off or to furlough any employees as a result of COVID-19.
Will HNU provide students any refunds as a result of the adjustments made to spring semester?
- HNU refunded those residents able to move out by March 30 for their room and board for the period from April 1 – May 7.
- HNU refunded students for all May 2020 commencement fees.
What is the plan for summer classes and activities?
- All classes are being delivered remotely through the summer semester.
- All HNU campus events and Valley Center for the Performing Arts rentals have been cancelled through the end of the academic year. We will not hold any campus events until we have received indications from Alameda County that it is safe to do so.
Will HNU receive any federal relief?
- HNU expects to receive federal relief through the CARES Act to cover COVID-19-related costs incurred this spring. It will be 50% student aid and 50% institutional support. We are waiting for further guidance from the federal government on how this aid can be spent and distributed.
How are HNU’s enrollment numbers looking?
- At this point we have not experienced any drop in interest in HNU for the fall 2020 semester, in fact we have seen an increase in transfer applications. We won’t have a clear picture of our fall 2020 enrollment, however, until later in the summer due to admissions deadline extensions in the context of COVID-19.
Are there any students or staff on campus right now?
- Our residence halls are about 10% occupied at this time. Students unable to shelter-in-place safely elsewhere were allowed to stay on campus. For this reason, we continue to have essential staff on campus (e.g. the business office, campus services, campus safety, dining services, human resources, and residence life).
- The HNU campus is closed to anyone not currently residing here and to non-essential staff.
How is HNU planning for long-term success?
- We continue to develop and refine our digital learning programs, which are now even more critical to our success.
- We have secured long-term financing that is continuing to fund institutional priorities, such as continued implementation of IT infrastructure improvements and digital initiatives.
- HNU is in Yr-2 of our 5-Year Plan under the direction of a solid leadership team. We have made progress toward all Plan goals, including:
- Increasing fall enrollment year over year since fall 2016,
- Developing and implementing an IT infrastructure and systems improvement plans, which enabled us to more seamlessly transition to distance learning mid-March,
- Enhancing student success efforts including emphasis on student retention and graduation rates,
- Improving pedagogic approaches to learning through our digital learning initiative aimed at offering more hybrid and online courses and improving use of technology in the classroom through our Title III Grant,
- Implementing a new Academic Strategic Plan, which is in its early stages.
How can I stay updated on HNU’s COVID-19 response efforts?
Dear Faculty, Staff, and Students,
I write today with an update about our summer classes as we continue to follow recommended precautions to ensure the safety of everyone in the Holy Names community. In light of last Monday’s extension of our shelter-in-place orders to May 3 and in the spirit of taking all possible precautions related to this extraordinary pandemic, we now plan to offer our summer session online.
We are making this announcement now so that faculty and students can prepare for the online summer session. We understand that Nursing will have specific needs when it comes to summer instruction and we will address these needs in follow-up communications.
We transitioned to remote learning together so quickly during the spring semester, and the flexibility and commitment of our students, faculty, and staff was outstanding. I know that we all appreciate how the entire HNU community has worked together in implementing creative solutions to ensure that our students can continue to progress in their studies despite the COVID-19 outbreak.
We will, of course, continue to find solutions as we work through these challenging times. As we prepare for the summer, the Academic Affairs team will do all that we can to make this transition easier and stay in regular communication.
Lastly, please note that we fully intend to offer face-to-face classes on campus this fall, provided it is safe to open campus in August. Note that no decisions have been made regarding other summer activities (e.g. Hawk Days) at this time. We will update the campus community as any adjustments are made.
Thank you for all that you are doing to make the time that we spend sheltering-in-place another way to demonstrate the extraordinary hospitality that defines our community.
My very best to everyone,
Sheila Smith McKoy, PhD
As a member of the Holy Names University community, you and your loved ones remain in my thoughts and prayers for health and safety during this global public health crisis. Today marks two weeks of sheltering in place and distance learning for HNU students, faculty, and staff, and I am grateful for many things.
I’m grateful for our faculty, who are embracing online instruction and are going to incredible lengths to help students successfully manage this transition. I’m grateful for our staff, who are working tirelessly to keep the University functioning and are caring daily for the small cadre of students with nowhere else to go who are still living on campus; for our library and IT staff who have provided additional computers and technology support for remote learning. I’m grateful for our students, who remain committed to their education and are persevering despite the sudden onslaught of new challenges. I’m grateful for the Holy Names Sisters, whose core values of hospitality, service, and love continue to guide all that we do. And I’m grateful that as of today, there still are no confirmed cases of COVID-19 within the HNU community.
Many of you have asked how you can help HNU during this crisis. Thank you for your generous and kind offers. I’d like to share one extremely important step you can take right now: give what you can to the HNU Emergency Response Fund.
Though they are healthy and safe, our students are facing unexpected financial pressures because of the virus. Many, already from under-resourced backgrounds, have lost wages from jobs they can no longer work—jobs that may have enabled them to afford a Holy Names education. Others have returned home to family members who are ill or unemployed, or households without access to Wi-Fi or the technology to support distance learning. Your gift to the Emergency Response Fund will help HNU students to continue their education, enabling them to finish what they started. Every dollar you give will go directly to those who need it most. To learn more, please contact Mary Boivin-McGhee, Vice President for University Advancement, at firstname.lastname@example.org.
Thank you for remembering our students at this challenging time. The Sisters’ core values truly are exemplified in you. We are eternally grateful for your support, and we look forward to sharing more of our stories with you. Please stay safe and well.
Dear HNU Students, Faculty and Staff,
I have a request as we all shelter in place and carry on our educational mission remotely.
All members of the HNU Community must each do our part to flatten the curve of Coronavirus spread. Sheltering in place and social distancing not only help protect you from contracting the virus, more importantly, these precautions protect others that you might unknowingly infect. All of California is under the Governor’s shelter-in-place order that led to our closing the campus.
Anyone who visits campus might be bringing COVID-19 with them, exposing others. Those who must be on campus – students who cannot leave and essential staff providing services, either to the student residents or to keep IT and other campus infrastructure operating during our closure – all deserve our respect and consideration.
I am grateful that our continued collaborative work together, albeit virtually from our respective shelters, is allowing the education of our students to continue through the end of this spring semester. Thank you all, for doing your jobs so well, at a safe distance. For your continued safety as well as the safety of those authorized to be on campus, please do not visit. Front gate staff are maintaining a list of those community members authorized to be on campus and will turn away anyone not on the list.
If there is something you absolutely must have or retrieve from campus to continue working effectively remotely, let your division Vice President know and appropriate arrangements can be made for you to get what you need.
Thank you for your continued cooperation keeping our entire HNU Community safe by practicing social distancing and sheltering in place as long as it will be necessary to do so.
Holy Names University
Dear HNU Family,
As many of us are working together at a distance, I wanted to share some words of gratitude with you via video today.
Our community has stepped up in countless ways to support one another during this public health crisis. I know we will continue to share our passion for learning and for serving one another as it takes its course.
I have endless confidence in us. And I look forward to staying in touch.
Gratefully, Mike Groener
Dear Friend of HNU,
As we continue navigating the impact of novel coronavirus on each of our lives, I hope this message finds you and your loved ones safe and well. I write to share with you the actions we at Holy Names University (HNU) are taking to protect our campus community and to ensure that our students are safe, supported, and able to successfully complete the spring semester. Fortunately, HNU has no confirmed cases of COVID-19 at this time.
The HNU community is incredibly resilient, and thanks to the generous support of our alumni and other partners, we were much more prepared for this unprecedented situation than we would have been a short time ago. For the past year, we have been implementing a Digital Learning Initiative that included upgrades to the campus’s IT infrastructure and a migration of several key courses and degrees to an online format. Days before we were ordered to shelter in place, we decided to proactively transition all classes to an online format to reduce any risk of transmission in our campus community. Because of our early work through the Digital Learning Initiative, we were able to move quickly. We provided faculty with additional training from technology coaching staff; identified students who needed laptops and/or access to the internet; and provided other technical support to faculty and students to facilitate the transition to distance learning.
In response to the six Bay area county shelter-in-place order issued on Monday, faculty were asked to remain at home and continue teaching remotely, all staff who can work from home were asked to do so, and students were encouraged to seek alternate accommodations off-campus where they might be more comfortable. Recognizing that not all students have other options, we remain committed to keeping the dorms open and essential services available for those who need them. Less than 100 students remain in the dormitories along with student life staff.
To reduce exposure risks, students and staff are following CDC guidelines of social distancing, the dining hall is providing grab-and-go meals, housekeeping has increased efforts to sanitize campus buildings that remain in use, access to campus has been restricted to campus residents and essential staff for the duration of the shelter-in-place order, and all campus events have been canceled or postponed. This includes our May 2020 commencement ceremonies, which we are committed to holding once it is safe to do so. Fortunately, student support services (advising, tutoring, HNU’s Career Center, campus ministry, and counseling services) continue and are available to all students remotely. We are in touch with all students through multiple channels to ensure their physical and mental well-being, as well as their academic success.
In the coming weeks, we will share more of how HNU is responding to this global public health crisis and taking action to care for our community. I am deeply grateful to each member of our faculty, staff, and student body for their patience, flexibility, and dedication, and I am thankful to you for keeping HNU close in your heart. I pray tonight for your health, for the health of our community, and for our world. We will get through this together.
May 2020 Commencement has been postponed
Dear HNU Campus Community,
As you well know, the coronavirus pandemic has disrupted our everyday lives and required us to take unprecedented measures to keep our communities safe. The duration of this public health crisis is still unclear, and the CDC recommended this week that group events be limited to no more than ten people.
In an effort to ensure that no member of the HNU family is in jeopardy of being exposed to the COVID-19 virus, we have decided to postpone our commencement ceremonies on May 8 and 9. While this decision was hard to make, we are clear that now is the time to take all possible precautions. We will continue to monitor the situation and will notify you once we have confirmed an alternate ceremony date.
Students graduating in May 2020
You will be receiving a follow-up email from Casey LaBarbera with further details about logistics. Please know that we are committed to celebrating your great achievements as soon as we are able.
If you have any questions, please contact Casey LaBarbera.
Wishing you all good health,
The Commencement Committee
This is a special follow-up message to HNU students preparing to graduate in May 2020.
As you know, our world has been rocked by the coronavirus pandemic. The Centers for Disease Control (CDC) now recommends that group events be limited to no more than ten people. In an effort to ensure that no member of the HNU family is in jeopardy of being exposed to COVID-19, we have decided to postpone the May 8 and 9 graduation ceremonies.
We know that this news is disappointing to you because you have worked so hard to celebrate this well-earned achievement with your families and friends. However, we do plan to provide a ceremony for you once it is possible. As soon as we have a date set, we will let you know. There will be ample advance notice so that you and your families can prepare, arrange travel, etc.
All students who have been charged a graduation fee on their account will receive a credit to their HNU account ($200 for MA, BA, BS, and $50 for certificate or credential).
We expect to hear from Herff Jones sometime this week about the status of the academic attire that has been ordered and will share an update once we have one.
Thank you for your understanding and patience as we all live through these difficult times. Be assured of our support and know that you are remembered very specially in our prayers as you complete these last classes in preparation for graduating.
Congratulations on nearing the completion of your degree. We are proud of you and your accomplishments and look forward to counting you among our many HNU alumni.
Stay healthy and safe!
Visit this resource page as a guide as HNU follows Alameda County and the State of California’s shelter-in-place order. It will be updated as needed.
Dear HNU community members,
In light of today’s shelter-in-place announcement for the entire Bay Area, I am writing with an update for students, staff, faculty, and your families. HNU will fully comply with this order as we understand it applies to institutions like ours. You will find additional information specific to faculty, students, and staff below.
Classes will take place online through Spring semester
Classes will be held remotely through the end of the Spring 2020 term. This is an extension of our original plan to update our community on April 3. We have not yet made a decision regarding commencement ceremonies in May.
“Shelter in place” defined
The “shelter-in-place” order applies to all Bay Area residents. It bans all non-essential gatherings and directs everyone to stay inside their homes and away from others as much as possible until April 7. Exceptions include trips to seek food and essential medical care and checking on those who need assistance. The shelter in place mandate also applies to HNU and all those who currently reside on the campus. View Announcement from the Alameda County Office of Public Health.
- Guidelines for students
While the residence halls remain open, the shelter-in-place order will require any students who choose to remain on campus to limit their interactions with others, and off-campus travel will be restricted. We ask you to consider off-campus options should you be more comfortable with accommodations outside of the residence halls.If you plan to leave campus
The shelter-in-place mandate also applies to HNU and all those who currently reside on the campus. Please look for communications from Residence Life staff to inform them of your plans.If you plan to stay on campus
At this time, the CDC continues to recommend maintaining six feet of distance between you and others and no group gatherings of more than 10 people. Is it of critical importance that we all follow these guidelines on campus and could literally be a matter of life and death to someone who may be vulnerable to COVID-19.To reduce exposure risks, there is no self-service in the dining halls. We will be offering grab and go meals only with limited menu options. Further information about campus life during the shelter-in-place order will be forthcoming.If you’ve tested positive or suspect you’ve been exposed to the COVID-19 virus, contact VP of Student Affairs Laura Lyndon at email@example.com immediately.
- Guidelines for staff
If your job can be done remotely we encourage you to work from home. If you are unsure, please work with your supervisor directly to determine what is feasible.If your job is mission-critical and on-campus, we urge you to follow social distancing guidelines at all times and we offer our sincere gratitude for your commitment to the wellbeing of our community. Please work directly with your supervisor and area vice president to confirm your accommodations.If you’ve tested positive or suspect you’ve been exposed to the COVID-19 virus contact VP of Finance and Administration Rob Kinnard at firstname.lastname@example.org immediately.
- Guidelines for faculty
We ask that faculty not come to campus during this shelter-in-place order and continue to teach remotely. The Provost and your School Dean will be in further communication with you regarding specific directions for remote instruction.If you’ve tested positive or suspect you’ve been exposed to the COVID-19 virus contact Provost and VP of Academic Affairs Sheila Smith McKoy at email@example.com immediately.
We recognize that this is an unprecedented and incredibly challenging time. We will continue to work with every member of our campus to protect ourselves and continue to provide a Holy Names education.
Dear HNU Community,
I am writing to update you with the latest information available from Holy Names University (HNU) regarding the actions we are taking to help protect the health and well-being of our campus community. Fortunately, HNU does not have a confirmed case of COVID-19 at this time.
In consultation today with campus leadership and the Faculty Senate, we have decided that classes will be held remotely beginning Monday, March 16, 2020, until at least Friday, April 3, 2020. In some cases, next Monday’s and/or next Tuesday’s courses may be canceled to allow faculty to transition from face-to-face classes. Faculty members will be in communication with students directly if a cancellation is necessary. A follow-up message concerning future plans for instruction will be sent to the campus community on Friday, April 3.
All courses will continue to be held at their regularly scheduled time, and students will be receiving information in their HNU email accounts directly from their faculty members about remote access. We will follow up shortly with all students via an online survey to ensure they have the technological resources necessary to access these courses. Students in the School of Nursing and the School of Education will also receive an important update from their deans this week.
While instruction will be offered remotely, the university is not closing. The HNU campus will remain open at this time to accommodate students who choose to stay in the residence halls. Those students who continue to reside on campus will have access to dining services and other student support services (e.g. advising, student accounts, counseling, etc.). We will also ensure that all these student services are available for students to access remotely. Information about accessing those services will be communicated from those individual departments.
Your school Dean will be in touch with you regarding plans to migrate your courses online. We are sensitive to the needs of our faculty who teach in diverse disciplines and may require accommodations to appropriately migrate a course online. The Center for Excellence in Teaching and Learning (CETL) will be in touch with you tomorrow and Friday to ensure you have the essential support to teach remotely. IT staff will also be in touch and will provide you with adequate resources to successfully facilitate your courses through an online platform.
Your area Vice President will give you guidance regarding further action to support this rapidly changing situation. Please plan to continue to report to work and contact your direct supervisor if you require additional accommodations during this period. As a reminder, we ask that you exercise extreme caution by staying home if you experience any signs of illness or do not feel well.
The campus is currently following the California Department of Public Health Guidelines for Colleges and Universities to determine appropriate action regarding a potential campus closure, as well as monitoring guidance from the Center for Disease Control (CDC) and the United States Department of Education. We are currently compiling and regularly updating a FAQ page on our website that is designed to answer any additional questions you may have regarding this situation.
I want to take this moment to thank the students, the faculty, and the staff for their understanding during this time of uncertainty. I am appreciative of the work you have done, and the flexibility they are all exhibiting. I pray tonight for the health of both our community and the greater world at large.
Further information about emergency preparedness at HNU
As of today, March 11, 2020, there are no confirmed cases of COVID-19 involving students, faculty, or staff at Holy Names University.
If you are a member of the HNU campus community and you suspect that you have had direct contact with someone who has COVID-19, please follow the self-isolation instructions, seek medical assistance, and notify your supervisor. We take the health of each member of our community seriously and want to make sure everyone is taking the necessary precautions and following appropriate guidance.
Further Campus Updates:
HNU’s response team is closely monitoring any risks to our campus community, following CDC guidelines for colleges and universities regarding prevention and response to virus exposure. Any campus closures will be announced through our emergency alert program, Send Word Now, as well as our public website.
Out of an abundance of caution and in keeping with guidance about large group gatherings, Holy Names is postponing the following events:
- Hip Hop Book Club – originally scheduled on March 11
- Presidential Inauguration – originally scheduled on March 20
- Social Justice Forum – originally scheduled on March 20
We will provide updates about these events after the COVID-19 outbreak has been contained.
Please find guidelines regarding prevention and travel below.
Check this page often for updates from leadership regarding life in the HNU community during Alameda County’s shelter-in-place orders.
- Wash your hands often with soap and water for at least 20 seconds. If soap and water are not available, use an alcohol-based hand sanitizer.
- Avoid touching your eyes, nose, and mouth with unwashed hands.
- Avoid close contact with people who are sick.
- Stay at home when you are sick.
- Cover your cough or sneeze with a tissue, then throw the tissue in the trash.
- Clean and disinfect frequently touched objects and surfaces.
- Individuals with chronic health issues and/or individuals experiencing severe symptoms should be evaluated by a medical professional.
- Get vaccinated every year.
- Teleconference in lieu of meeting in person if available.
- Wear personal protective equipment, such as gloves and goggles, if touching or working with bloodborne pathogens.
- Follow updates from the CDC, the World Health Organization (WHO), and other local health agencies regarding taking additional precautions.
It is critical that if you become aware of an exposure to COVID-19 that you not only seek medical attention but that you notify Human Resources immediately so that we can take appropriate steps to assist you and to ensure the health of the community.
The Center for Disease Control and Prevention (CDC) and the U.S. Department of State regularly update their websites regarding travel and Covid-19.
- If you have recently traveled outside the United States, please follow the recommended or required quarantine guidance from the CDC.
- If you had plans to travel outside the United States please be certain you are following CDC and State Department guidance and be certain to notify Human Resources if you are staff or faculty or Student Affairs if you are a student. We can assist you in following appropriate guidance upon your potential return to campus.
- Please note that CDC guidance is being updated rapidly and may at some point extend to domestic travel so please visit the website regularly and follow any necessary guidance
You may access up-to-date information about Covid-19 through the following national, state, and international agencies:
- California Department of Public Health: https://www.cdph.ca.gov/Programs/CID/DCDC/Pages/Immunization/ncov2019.aspx
- Alameda County Public Health Department; http://www.acphd.org/2019-ncov.aspx
- American Public Health Association: https://www.apha.org/topics-and-issues/communicable-disease
- Centers for Disease Control and Prevention: https://www.cdc.gov/coronavirus/2019-ncov/summary.html
- U.S. Department of State Travel Advisories: https://travel.state.gov/content/travel/en/traveladvisories/traveladvisories.html/
- World Health Organization: https://www.who.int/emergencies/diseases/novel-coronavirus-2019